EXPRESSION OF INTEREST FOR HOTEL SERVICES
EOI Number: ANEEJ/EU-Act-NAIJA/2025/03
Provision of Hotel and Conference Services for the Act! Naija Project
Location: Abuja, Asaba, Enugu, Maiduguri, and Lokoja
Project: Act! Naija – Civil Society Action to Strengthen Social Protection in Nigeria
Donors: European Union (EU) and Bread for the World
About ANEEJ
The Africa Network for Environment and Economic Justice (ANEEJ) is a national NGO with offices in Abuja and Benin City, Nigeria. ANEEJ is co-implementing the Act! Naija Project, a European Union–funded intervention focused on strengthening social protection systems through civil society participation in five Nigerian states.
As part of project implementation, ANEEJ is updating its register of hotel service providers and invites qualified hotel operators in Abuja, Asaba, Enugu, Maiduguri, and Lokoja to express interest in providing accommodation and conference services.
Scope of Hotel Services Required
Qualified hotels are expected to offer some or all of the following:
- Standard, deluxe, or executive room accommodation
- Conference hall rental with audio-visual equipment
- Onsite catering (tea break, lunch, buffet)
- Reliable power supply and security
- Internet/Wi-Fi in rooms and halls
- 24/7 front desk service
- Persons with disability accessibility
Locations
EOIs are invited from hotels operating in any or all of the following locations:
- Abuja (FCT)
- Asaba (Delta State)
- Enugu (Enugu State)
- Maiduguri (Borno State)
- Lokoja (Kogi State)
Required Documentation
Interested vendors must submit the following:
- Company profile including:
- Name, legal status, address, contact details
- Management and technical staff profiles
- Valid CAC Registration Certificate
- Tax Identification Number (TIN) and Tax Clearance Certificates for 2023 and 2024
- Relevant safety and hospitality certifications (fire safety, health inspection, etc.)
- At least two letters of award/completion from clients in the last five years
- Official star rating certificate, if available, or detailed description/photos of facilities
Financial Information – Indicative Rates Required
Please include a schedule of indicative (non-binding) rates for the following services:
| Service Category | Description | Rate (₦) | Notes |
| Room Accommodation | Standard Room (per night) | Include taxes and charges | |
| Deluxe Room (per night) | |||
| Executive Suite (per night) | |||
| Meeting Facilities | Half-Day Hall Rental | Include AV equipment | |
| Full-Day Hall Rental | |||
| Catering Services | Tea Break (per person) | If available | |
| Lunch (per person) | |||
| Buffet (per person) | |||
| Internet Access | Per Day/Room (if charged separately) | ||
| Other Charges | Please specify |
6. Evaluation Criteria
Minimum Criteria to be met:
- Applicant must be a registered hotel in Nigeria.
- Applicant must have the Nigerian Tourism Development Corporation (NTDC) registration.
- Applicant must have a Tax Identification Number – TIN and a certificate of registration with the relevant tax authority.
- Applicant must submit a technical proposal separate from a cost proposal
EOI submissions will be assessed based on the following:
| SN | Evaluation Criteria | Description | Score |
| 1 | Quality of Accommodation | Modern, Clean and Comfortable rooms | 20% |
| 2 | Service Excellence | Friendly, Responsive, Attentive and Professional | 15% |
| 3 | Amenities and Facilities | Well maintained and convenient | 15% |
| 4 | Location and Accessibility | Easy access for all, central ad secured location | 20% |
| 5 | Value for Money | Affordability and excellent value | 5% |
| 6 | Reputation and Reviews | High ratings and referral, excellent reputation | 5% |
| 7 | Security | Monitored, prompt emergency response, robust security measures. | 20% |
7. Star Grade Classification
In addition to evaluation scoring, hotels will be categorized into the following service levels for future procurement planning:
- Category A – Premium (4–5 Star): Top-tier facilities, executive-class rooms, full AV-equipped halls, and strong reputation.
- Category B – Mid-Level (3 Star): Standard services with clean rooms, functional halls, and reliable service history.
- Category C – Budget (1–2 Star): Basic accommodation and meeting space suitable for field teams or limited engagements.
Vendors without official star classification should describe their facility standards and provide photos or brochures.
8. Submission Instructions
Timeline
| EOI Issue Date | 16-06-2025 |
| Proposal Submission Date | 07-07-2025 |
| Evaluations and Shortlisting | 11-07-2025 |
| Agreement Award | 15-07-2025 |
How to Submit:
- Soft Copy (PDF): Email to procurement@aneej.org
Subject line and envelope must clearly state: EOI/ANEEJ/EU-Act-NAIJA/2025/03 – HOTEL SERVICES – [Location(s)]
Instructions to the Offerors
The following items are required to be submitted as part of the proposal for preliminary examination and any vendor that did not submit any of the below documents will not be evaluated and will be considered disqualified:
- Technical Proposal and Management Approach
- Cost proposal
- Company profile details to include registered address, functional email address, telephone numbers and point of contact for the organization.
- Certificate of incorporation with relevant authority
- Certificate of Tax identification number (TIN)
- Certificate of registration with valid membership with NTDC.
- Fully executed agreements with three past or present client
9. Additional Notes
- This invitation is not a contract or tender. It is an expression of interest to pre-qualify vendors.
- Only shortlisted vendors will be contacted with a formal Request for Quotation (RFQ).
- ANEEJ is VAT-exempt. Future quotations must exclude VAT.
- ANEEJ practices zero tolerance for fraud, bribery, and corruption.
- All submission costs are the responsibility of the vendor.