REQUEST FOR QUOTATION (RFQ) – Procurement of ICT Equipments

Tender Reference: ANEEJ/EU-Act-NAIJA/ICT/2025/01

Project Title: Act Naija – Civil Society Action to Strengthen Social Protection In Nigeria

Donor: European Union (EU) and Bread for the World

Date: 2th May 2025

Submission Deadline: 16th June 2025

Submission Email: procurement@aneej.org

1. BACKGROUND

Africa Network for Environment and Economic Justice (ANEEJ) is a leading Nigerian NGO implementing the EU-funded Act Naija project aimed at promoting civic engagement and transparency in governance across 5 states in Nigeria.

ANEEJ hereby invites qualified and credible vendors to submit quotations for the supply of ICT equipment, including laptops, multifunction printer-scanners, smartphones, and a videoconferencing set. This procurement supports the operational readiness of the newly deployed project team.

2. SPECIFICATIONS & QUANTITY

A. Laptops (Quantity: 4)

• Intel Core i5 (12th Gen) or higher
• 8GB RAM
• 512GB SSD
• 14″ or 15.6″ Screen
• Windows 11 Pro
• Warranty: Minimum 1 year
• Preferred brands: Dell, Lenovo, Microsoft or equivalent. HP may be considered with extended warranty and strong local support due to prior reliability concerns.

B. Printer-Scanner (Quantity: 4)

• LaserJet Multifunction
• Monochrome printing
• Print/Scan/Copy
• Network & USB connectivity
• Warranty: Minimum 1 year

C. Smartphones (Quantity: 5)

• Minimum 4GB RAM
• 64GB Internal Storage
• Android 12 / iOS equivalent or higher
• Camera: 12MP or higher
• Dual SIM
• Preferred brands: Samsung, iPhone, Microsoft or equivalent based on durability, security, and organizational IT compatibility.

D. Video Conferencing Set (2 Set)

• PTZ (Pan-Tilt-Zoom) Camera (Full HD or 4K)
• Omnidirectional Microphone
• Audio/Video Hub (AVH) with USB/HDMI compatibility
• Plug-and-play compatibility with mainstream platforms (Zoom, Teams, etc.)
• Warranty: Minimum 1 year

3. DELIVERY TERMS

• Delivery Location: ANEEJ Head Office, 39 Oyaide Street, Off Giwa-Amu Road, GRA, Benin City, Edo State
• Delivery Timeline: Within 5 working days of contract signing
• Late delivery will attract penalties as per ANEEJ procurement policy

4. REQUIRED DOCUMENTATION

Vendors must submit the following:

• Quotation on company letterhead
• Corporate Affairs Commission (CAC) Registration Certificate
• Tax Identification Number (TIN)
• Evidence of similar past supply (minimum two relevant references)
• Bank details (must be a corporate bank account)
• Conflict of Interest and Anti-Bribery Declaration
• Warranty and after-sales support plan
• Quotation validity (minimum 30 days)

5. EVALUATION CRITERIA

Quotations will be evaluated based on the following weighted criteria:

Note: Vendors offering alternative brands must provide documented evidence of comparable durability, warranty, and local support availability.

6. ADDITIONAL NOTES

• ANEEJ is VAT-exempt; quotations should exclude VAT.
• Payment Terms: 20% advance, 80% after satisfactory delivery and verification.
• All goods must be brand new and factory-sealed.
• ANEEJ has a zero-tolerance policy for fraud, bribery, and corruption.
• Vendors must not engage in any form of inducement.

For further clarification before the deadline, contact: Procurement Unit – procurement@aneej.org (no later than 3 working days before the deadline).

Thank you for your interest in working with ANEEJ.